PART-TIME Executive Assistant to President/CEO
Clearwater, FL Clearwater, FL Part-time Part-time Estimated:
$47.
6K - $60.
3K a year Estimated:
$47.
6K - $60.
3K a year Family company with family values isn't just our motto - we live it every day at Melitta USA - it's in our DNA! We are looking for our next PART-TIME Executive Assistant to join our team in Clearwater, FL.
In this role, you will support our President/CEO along with providing Human Resources Administrative support, as needed.
This position requires extreme confidentiality, excellent communication and computers skills, along with the ability to work in a dynamic, challenging and fast-paced environment.
There is some flexibility with scheduling - but will generally be Monday through Thursday, 9:
00 am - 3:
00 pm or Monday through Friday, 10:
00 am - 3:
00 pm.
You'll provide support with these tasks:
Manage the day-to-day administrative affairs of the CEO's office.
Maintain an efficient flow of information between all levels of the CEO's internal and external contacts.
Organize all departmental conferences and meetings.
Research and arrange all travel for CEO.
Manage the corporate travel programs (i.
e.
, corporate rates at hotels, rentals, etc.
).
Prioritize and manage multiple projects simultaneously; follow through in a timely manner.
Maintain calendar and provide daily agenda and reminders to CEO.
Screen visitors and incoming calls to the CEO's office.
Process all incoming and outgoing mail.
Track and maintain vacation schedules for CEO's direct reports (via Workday system).
Initiate routine and non-routine correspondence on behalf of the CEO and Human Resources.
Maintain monthly calendars for CEO.
Handle confidential information with poise, tact and diplomacy.
Prepare birthday cards and anniversary letters for the CEO to complete and distribute.
Qualifications:
Highly confidential is a MUST.
Strong MS Office skills including Teams.
Exceptionally well-organized with strong written and oral communication skills.
Ability to communicate with senior level and international personnel.
Possess a high level of interpersonal skills to handle highly confidential situations and information.
Ability to work in a fast-paced environment.
Ability to manage multiple tasks, with time constraints.
Experience in scheduling travel arrangements, both domestic and international.
Experience in event planning/catering (meetings/company events).
Excellent calendar management skills including coordination of complex executive meetings.
Benefits:
Competitive salary based on experience 401k with employer match Training & development opportunities Tickets to various local family events Social activities Community involvement opportunities If you meet the qualifications for this position and are interested in joining our team, please submit your resume for consideration.
Job Type:
Part-time Schedule:
Monday to Friday Ability to commute/relocate:
Clearwater, FL 33760:
Reliably commute or planning to relocate before starting work (Required) Education:
Associate (Preferred)
Experience:
Executive Assistant:
5 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
$47.
6K - $60.
3K a year Estimated:
$47.
6K - $60.
3K a year Family company with family values isn't just our motto - we live it every day at Melitta USA - it's in our DNA! We are looking for our next PART-TIME Executive Assistant to join our team in Clearwater, FL.
In this role, you will support our President/CEO along with providing Human Resources Administrative support, as needed.
This position requires extreme confidentiality, excellent communication and computers skills, along with the ability to work in a dynamic, challenging and fast-paced environment.
There is some flexibility with scheduling - but will generally be Monday through Thursday, 9:
00 am - 3:
00 pm or Monday through Friday, 10:
00 am - 3:
00 pm.
You'll provide support with these tasks:
Manage the day-to-day administrative affairs of the CEO's office.
Maintain an efficient flow of information between all levels of the CEO's internal and external contacts.
Organize all departmental conferences and meetings.
Research and arrange all travel for CEO.
Manage the corporate travel programs (i.
e.
, corporate rates at hotels, rentals, etc.
).
Prioritize and manage multiple projects simultaneously; follow through in a timely manner.
Maintain calendar and provide daily agenda and reminders to CEO.
Screen visitors and incoming calls to the CEO's office.
Process all incoming and outgoing mail.
Track and maintain vacation schedules for CEO's direct reports (via Workday system).
Initiate routine and non-routine correspondence on behalf of the CEO and Human Resources.
Maintain monthly calendars for CEO.
Handle confidential information with poise, tact and diplomacy.
Prepare birthday cards and anniversary letters for the CEO to complete and distribute.
Qualifications:
Highly confidential is a MUST.
Strong MS Office skills including Teams.
Exceptionally well-organized with strong written and oral communication skills.
Ability to communicate with senior level and international personnel.
Possess a high level of interpersonal skills to handle highly confidential situations and information.
Ability to work in a fast-paced environment.
Ability to manage multiple tasks, with time constraints.
Experience in scheduling travel arrangements, both domestic and international.
Experience in event planning/catering (meetings/company events).
Excellent calendar management skills including coordination of complex executive meetings.
Benefits:
Competitive salary based on experience 401k with employer match Training & development opportunities Tickets to various local family events Social activities Community involvement opportunities If you meet the qualifications for this position and are interested in joining our team, please submit your resume for consideration.
Job Type:
Part-time Schedule:
Monday to Friday Ability to commute/relocate:
Clearwater, FL 33760:
Reliably commute or planning to relocate before starting work (Required) Education:
Associate (Preferred)
Experience:
Executive Assistant:
5 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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